Add a vehicle to the fleet register

Steps

1. Buy the vehicle through Purchasing or register it in Fixed assets (class Motor vehicles, Motorcycles, Trucks & trailers or Mobile plant) and capitalise it.
2. Go to Fleet management → Vehicles and, under Add a vehicle, choose the asset.
3. Enter the registration, make, model, year, chassis and engine numbers, category, fuel, ownership, branch, department, custodian, usual driver, meter (km or engine hours) with the opening reading, tank capacity and consumption benchmark.
4. Click Add to the fleet.
5. For a hired, leased-in or third-party vehicle, leave the asset empty and choose that ownership - add the supplier and daily hire rate.

Good to know

• An asset is in the fleet once - a second registration of the same asset is refused.
• The vehicle gets its own code in the "Vehicles & assets" dimension (the same code Lease & rentals uses for that asset), so its depreciation, fuel, repairs and insurance are tagged to it wherever they are posted.
• Cost, depreciation, revaluation and disposal stay in Fixed assets. Dispose of the asset there and the vehicle is retired from the fleet.