NavigateERP for African business

Why is a prepaid hire invoice not all in revenue?

Prepaid hours are a liability until they are worked.

Steps

  1. The customer pays for 200 hours up front, but the machine has not worked them yet. Navigate keeps the invoice in receivables, moves its revenue to 2330 Hire invoiced in advance, and releases it to revenue as each day's hours are approved.
  2. To see it: the block on the machine's Hours & billing page shows how much is still in advance; the ledger of 2330 shows every movement.

Good to know

  • If the customer cancels and the unused hours are refunded, raise a credit note for them - it reduces 2330, not revenue already earned.